Job Description: Executive Management Assistant

1. OBJECTIVE OF THE POSITION

Assist the Management Board with all administrative, organizational and operational matters

2. PRIMARY RESPONSIBILITIES

• Independently, correct and timely process all administrative supportive tasks for the management board of Rheden such as, registration and filing of in- and outgoing correspondence, meeting minutes and agenda management.
• Assist in preparing management presentations, meetings with personnel and external visitors and receive external visitors of the management board
• prepare and work out correspondence for the Rheden based members of the management board as requested
• coordinate and monitor the company’s business travel and monitor the performance of the travel agents on behalf of the General Manager
• coordinate and monitor the company’s reception staffing and their performance on behalf of the General Manager

3. SPECIFIC TASKS

• Monitor the company’s house style in consultation with the shareholder’s representatives and provide the company’s employees with instructions for the application
• Initiate and coordinate the preparation of company brochures, website, promotional campaigns, trade fairs and provide physical assistance in close consultation with the relevant department of the head office and the company’s management board
• Select, order and distribute give away articles in close consultation with sales and the management board
• Collect data for the monthly reports to the shareholder

4. COMPETENCES

a. Education
MBO/HBO commercial / secretarial and specific courses
b. Additional Training
Management Support & Marketing knowledge, Proficient in Dutch and English commercial correspondence
c. Experience
At least 2 to 5 years in similar positions in an international environment
d. Personal skills
Both team player as used to work alone.
Flexible
Social,
Communicative,
Altruistic

The offer
Working at Ansaldo Thomassen means a job within an internationally oriented, dynamic and informal work environment with good primary and secondary employment conditions.

For more information about the position you can contact
Mike Willems, HR Manager
Telephone number: 0031 (0)26-4975828

The application procedure
Should the aforementioned profile appeal to you then we preferably would like to receive your application (Dutch and English) including motivation by email sent to mike.willems@ansaldothomassen.nl.